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Update payroll, your pension, work email and HR records with one document.
£14.99 — instant PDF download Common questions ↓Notifying your employer of a name change is an important step — your payroll records, pension contributions, employee ID, work email, and HR file should all reflect your new name. The process is usually handled through HR or your line manager. You provide a certified copy of your deed poll, and HR will update their records and notify payroll. Your PAYE information flows through to HMRC automatically once payroll is updated, so you do not need to contact HMRC separately in most cases.
Your employment contract is a record of the agreement between you and your employer — it does not need to be re-signed simply because your name has changed. However, it is sensible to request that HR note the name change on your HR file and attach a copy of your deed poll. Some employers issue a brief letter confirming the name change for your own records, which can be useful when updating other documents.
For practical matters: your work email address may need to change, and your employer will likely want to reissue any employee ID card or access card in your new name. If you have a company pension, the pension administrator should also be notified separately — pension providers are sometimes managed by a third party and may not automatically update when HR updates their internal records.
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Yes. A deed poll is a legal document. Employers are required to update employment records when presented with valid legal evidence of a name change. If your employer refuses, this may constitute a breach of your rights, particularly if the refusal relates to a protected characteristic under the Equality Act 2010.
No. A name change does not void or require re-signing of an existing employment contract. The contractual relationship remains intact; only the name attached to it changes. HR should note the change on your file.
Your pension entitlement is unaffected, but pension providers should be notified of your name change to ensure records are accurate. If your workplace pension is managed by a third-party provider, contact them directly with a certified copy of your deed poll — they may not update automatically when HR does.
It depends on your employer's policy and email naming convention. Many employers will issue a new email address in your new name and set up an automatic forward from the old address. Discuss this with your IT or HR team.
No. You are under no legal obligation to explain your reasons to your employer. Simply present your deed poll and request the records update. Your employer is not entitled to ask for a reason.